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Xscapers Pyro Party 2024
(Formally know as Xscapers Winter Blast)

February 12th - February 19th, 2024

Join your host and fellow Xscaper, Rebecca Jane for a unique gathering in Lake Havasu City, AZ, where we have snagged a designated parking area for the 2024 Western Winter Blast & Pyro Party at the SARA Park Rodeo Grounds.  

The week will be filled with live music, social gatherings, and epic fireworks displays. This is a dry camping event with limited availability.  

Western Winter Blast

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Western Winter Blast Pyrotechnics Show

Western Winter Blast, held each President’s Day Weekend, is the premier pyrotechnics event of the winter. Fireworks manufacturers, show producers, and pyrotechnic hobbyists come to Winter Blast from around the globe for daytime conferences. At night, the sky over Lake Havasu City lights up with fireworks and demonstrations. Our seven-day Winter Blast Convergence will let you and your fellow Xscapers experience this pyrotechnic extravaganza mixed in with some fun group activities, live music, group meals and more!

IMPORTANT INFORMATION FOR THIS CONVERGENCE

The Pyro Party is not and Escapees/ Xscapers event.  This is a 3rd party event that we will attend as a group.

This will not be a typical Xscapers Convergence.  Club organized activities will be limited, with the majority of activities being organized by a 3rd party.

Event Highlights

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Daily Happy Hour

After the workday concludes, be sure to snag a comfortable chair, pour yourself your favorite beverage, and then join our lively group for a delightful evening of cocktails and engaging conversation. It’s the perfect way to unwind and connect with friends, sharing stories, laughter, and maybe even a few secrets as we toast to the day’s achievements and unwind in each other’s company.

Xscapers Pyro Party 2024 3

Mini Lot Crawl

Just like the regular lot crawl, except smaller. As a group, we will move from one rig to the next. We encourage you to open your rig to tours and provide snacks, appetizers, or drinks to share with other members.

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Team Trivia

Gather your teammate and prepare to match wits in a pub style team trivia games. Topics will range form music and movies to general knowledge and pop culture.

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Pot Luck Brunch

Bring out your favorite brunch dish to pass.  Keep it simple or go all out! If each of us brings a little something, there will be a little something for everyone.

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Live Music

Head to center camp for live music on Friday, Saturday, and Sunday.  Grab a local beer from the on-site bar and get a bite to eat at one of the many food trucks.

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Fireworks Shows

You’ve never seen a fireworks show quite like this!  The Western Pyrotechnics Association will put on a display that will blow your mind!

Schedule

Monday 2/12

Arrival

Faux Fire Welcome

Tuesday 2/13

Mini Lot Crawl

Wednesday 2/14

Happy Hour

WPA Pyrotechnics Talk

Team Trivia

Thursday 2/15

Xscapers/ Hangout Combined Happy Hour

Fireworks Display

Friday 2/16

Happy Hour

Food Trucks

Live Music

Fireworks Display 

Saturday 2/17

Pot Luck Brunch

Live Music

Catered BBQ Dinner

Fireworks Extravaganza

Sunday 2/18

Sea Scouts Pancake Breakfast *

Live Music

Food Trucks

Fireworks Display

Monday 2/19

GTFO

*Additional Cost

**Events/ activities are subject to change without notice.

A Note For Dog Owners

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The organizers of Winter Blast strongly discourage campers from bringing dogs to the eventbecause of the continuous loud noises associated with the nearby fireworks displays. In fact, Dylan’s Dog Park inside SARA Park is named after a dog that died during a fireworks show. For this reason, you may wish to consider boarding your dog during the Winter Blast Hangout.

If you do choose to bring your dog, the Rodeo Grounds has the following rules:

  • Dogs must never be left unattended.
  • Dogs must always be on a leash when outside your RV.
  • Dogs may not be brought to the grandstands or food court area (but elsewhere on the Rodeo Grounds is OK).
  • No dog waste may be left anywhere other than in a trash receptacle.

The Rodeo Grounds management has advised us that they may ask campers to leave, without a refund, if a barking dog is left unattended in an RV. 

FAQs & WTHs

There are restrooms and showers onsite

The organizers of Winter Blast strongly discourage campers from bringing dogs to the eventbecause of the continuous loud noises associated with the nearby fireworks displays. In fact, Dylan’s Dog Park inside SARA Park is named after a dog that died during a fireworks show. For this reason, you may wish to consider boarding your dog during the Winter Blast Hangout.

If you do choose to bring your dog, the Rodeo Grounds has the following rules:

  • Dogs must never be left unattended.
  • Dogs must always be on a leash when outside your RV.
  • Dogs may not be brought to the grandstands or food court area (but elsewhere on the Rodeo Grounds is OK).
  • No dog waste may be left anywhere other than in a trash receptacle.

The Rodeo Grounds management has advised us that they may ask campers to leave, without a refund, if a barking dog is left unattended in an RV. 

Sure!  We love kids! Just remember to keep your kids on a leash when they are out side of your RV.  Wait, that’s pets.  Pets on a leash, kids under supervision.  

We will have dumpsters on site.  Please break down all trash to make it as small as possible, especially boxes!

There will be no early arrival or late departure available for this event.  

100% Dry camping only. All sites will be 20’x50′.  Only one RV/camping rig per site.  Additional rigs will need to purchase additional tickets. 

We will not be separating rigs into sections (i.e. there will be no ‘solar only’ section).  If you can’t stand to hear the sound of a generator, this might not be the event for you.  

All sites will be first come, first served.  If you would like to park next to someone specific, you should arrive at the same time, and we will do our best to park you near each other.

The dump station will not be available for use during the event, but a pump out truck will be on site Friday – Monday for an additional charge (cash only).  For the best experience, please arrive with your black tank empty and your water tank full and utilize conservation methods. Due to the nature of this event, you may not be able to access to the dump station on site after the event is over, so be prepared to leave the rodeo grounds and dump in a different location.

Cell phone signal is strong for all major carriers.

There will be no mailing address available for this event.  

Convergences are long and can be physically, mentally, and emotionally draining.  It is important to practice self-care throughout the entire event.  Here are some things to remember:

PRACTICE SELF-CARE

  • Always be hydrating. Bring your own water wherever you go and be sure to get enough electrolytes.
  • Get enough sleep.
  • Eat healthy, nourishing food.
  • If you don’t know what’s in something, it’s best not to drink or eat it.
  • Drink responsibly. It is easy to overindulge when you know your RV is just a few steps away but becoming overly intoxicated can be dangerous for numerous reasons.
  • Don’t hesitate to take a day off. Check out the event schedule and consider choosing a day to sit out and allow yourself to recover.
  • Dress comfortably. Wear appropriate clothing and footwear that will keep you comfortable throughout the event. Consider the weather conditions and dress in layers if necessary.
  • Make a plan. Stick with friends throughout the event. Establish meeting points in case you get separated and keep others informed of your whereabouts.
  • Be aware of your surroundings: Be observant of the people around you and any potential hazards. Report any suspicious activity to event staff or security volunteers.
  • Keep and eye on your beverage at all times, Additionally, lidded cups and bottles help keep dust and other unwanted items out of your drink.

TIPS FOR ASSESSING A POTENTIALLY UNSAFE SITUATION:

As much as we would like to believe that all attendees are good and have our best interests in mind, Xscapers are not immune to the presence of sh*tty people.  Additionally, we are not immune to the potential dangers of drug and alcohol use and misuse.

If it’s an emergency call 911!

  • If you suddenly feel like you’re becoming extremely intoxicated and/or suspect that your drink may have been tampered with, immediately inform event staff, or an event volunteer, or ask people to help you by calling the attention of one of these team members. Do not go off alone with anyone. Stay in or get to a group area if possible.
  • If you see someone who appears to be overly intoxicated, ask them if they need help. Particularly if they are being led away by someone who doesn’t appear intoxicated. Even if you are unsure of the situation, we recommend checking in. Simply walking up and saying “Hey! How’s it going?” gives you a chance to offer help if you think it’s needed.
  • If you or someone around you needs help, seek out event staff, a bash buddy, or a safety officer. They are there to ensure your safety and will assist you.

CONSENT

Consent is the cornerstone of a healthy community. It’s simple: whether it’s a potential sexual encounter, physical touch of any kind, something requiring permission that will radically alter the experience of another person, or involves recording someone’s image or voice, you are responsible for getting verbal consent before engaging. It is neither ethical nor acceptable to proceed without that person’s awareness and clear consent. An impaired person cannot give consent. Children (anyone under 18) cannot give consent, you must speak with their parent/ guardian. Be aware: Silence does not equal consent.  Coercion does not equal consent.

It is a felony to give drugs to a person without their knowledge or consent (even if it is meant in ‘good fun’). Don’t do it. Ever!

If you see someone who needs help, offer it. If you see someone being treated any way but wonderfully, step in and be an advocate or contact a staff member or safety volunteer. We are all in this together.

IT’S A ZERO TOLERANCE POLICY!

The Escapees RV Club will not hesitate to involve law enforcement.  At the very least, you can kiss your club membership goodbye for any violation of our event rules and membership code of conduct.

CRISIS SUPPORT AND RESOURCES

If it’s an emergency call 911

List of non-emergency crisis numbers to call (available 24/7)

  • National Suicide and Crisis Lifeline
    988
  • National Sexual Assault Hotline
    1.800.656.4673
  • National Domestic Violence Hotline
    1.800.799.7233 or TTY 1.800.787.3224
  • Crisis Text Line
    Text HOME to 741741 to connect with a Crisis Counselor

The main reasons for you to attend a convergence should be to have fun and meet other like-minded RVers.  Networking and making potential business leads is a natural result of being part of an awesome community.  We don’t want the Xscapers community to be bombarded or feel like they are a commodity. If the main reason you are wanting to attend an Xscapers event is to sell something, market to attendees, or simply to generate content we would ask that you contact us directly for corporate sponsorship.

If tickets for this event are sold out, you can fill out THIS FORM  to be added to the waitlist.

If we must cancel the event, or your attendance at the event for any reason, including due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellations 60+ days prior to the event: You may cancel your registration for a full refund minus a $50 administrative fee any time before 11:59pm Central on 12/14/2023. Cancellation requests must be submitted in writing to registration@escapees.com

Cancellations 59-30 days prior to the event: You may cancel your registration for a 50% refund of purchase price before 11:59pm Central on 01/13/2024. Cancellation requests must be submitted in writing to registration@escapees.com

No refunds will be given for cancellations after 11:59pm CST on 01/13/2024. All ticket sales on and after 01/14/2024 are final.

This cancellation policy is firm and there are NO exceptions.

No problem! Just email convergences@escapees.com with your question, and we’ll do our best to get you an answer.

Is an Xscapers Convergence Right for Me?

Xscapers was formed to bring Escapees RV Club back to its original roots of supporting RVers who are working from the road. At Convergences, you will find a community of active and free-spirited individuals with a passion for travel and adventure.

About 80% of Xscapers have full-time jobs they do remotely or seasonally.  This means we typically don’t hold activities during standard work hours (with the exception of Annual Bash). Starting later in the day also means later nights. We have found that this can be a factor in deciding what event program people attend.

We try to give the most fun and entertainment value at an affordable price.  One way we do that is by boondocking as much as possible. Our events are also a great way for newbie boondockers to learn from experienced ones. We try to divide our camping areas into those who have solar and those who want to run generators when possible.

Xscapers is an inclusive community, connected through the bond of RVing. This means we welcome people from all walks of life, no matter race, sexual orientation, political/religious views, lifestyle or RV type. Discrimination of any type will not be tolerated.

Registration Includes

7 Nights of Dry Camping with Restrooms & Showers On-Site

Daily Happy Hour

Xscapers Lot Crawl

Team Trivia

3 Nights of Live Music

Catered BBQ Dinner

The Most Epic Fireworks Display in the World

Event Host

Standard Ticket Pricing

You must be a member of Escapees RV Club to attend this Convergence.

Tickets go on sale October 4th, 2023 at 11:00 AM Central

*Prices are subject to change.

*Tickets must be purchased online through this website.

*Tickets are non-transferable.

After Registering

You will receive confirmation of your registration to your given email address within a few minutes of purchase.  It will include a link to the event Facebook group.  Also, be on the look out for additional e-mails as the event draws closer.

Cancellation Policy & Fees

If we must cancel the event, or your attendance at the event for any reason, including due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellations 60+ days prior to the event: You may cancel your registration for a full refund minus a $50 administrative fee any time before 11:59pm Central on 12/14/2023. Cancellation requests must be submitted in writing to registration@escapees.com

Cancellations 59-30 days prior to the event: You may cancel your registration for a 50% refund of purchase price before 11:59pm Central on 01/13/2024. Cancellation requests must be submitted in writing to registration@escapees.com

No refunds will be given for cancellations after 11:59pm CST on 01/13/2024. All ticket sales on and after 01/14/2024 are final.

This cancellation policy is firm and there are NO exceptions.

By registering for this event, you are agreeing to the following:

As an attendee, you assume all risk and danger relating to your personal property, RV and attendance at the event, whether occurring prior to, during, or after the event. In the event of loss or theft, no claim will be made upon Escapees, its volunteers, employees or agents.

Volunteers may be directing and assisting you in your parking areas. However, it is the driver of the vehicle who is ultimately responsible for avoiding obstacles or dangerous situations and is solely responsible for any damage to one’s property or the property of others.

As an attendee at this event, you are granting your permission to be filmed, videotaped, audiotaped, or photographed, and granting to Escapees RV Club the full use of any such recordings or images without compensation.

By registering, you will also receive occasional email notifications of future Convergences; however, you can opt-out of these notifications at any time.

In addition to the above, you will be required during registration to agree that you will help provide a safe environment for everyone by complying with our health and safety rules, and to release Escapees RV Club from liability should you become ill during the event.

EVENT DATE

February 12 - February 19

Categories:

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