Solar Eclipse Event

Restrooms, porto-potties, and showers will be available on site.

We welcome your furry friends!  If they are outside your rig, they must be leashed at all times. Please pick up after your pets.  

Absolutely! We love kids.  We just ask that all children are supervised during the event.  

We will have dumpsters on site.  Please break down all trash to make it as small as possible, especially boxes!

There will be no early arrival or late departure available for this event.  

This event is almost entirely a dry camping event. There are a very limited number of hook-up sites available.

We will be offering a few different parking options:

General Section

25′ x 50′ Standard Sites

25′ x 25′ Small Sites

Specified generator hours

Solar Section

25′ x 50′ Standard Sites

25′ x 25′ Small Site

NO generator use

Xscapers General Section

For those of you who call yourselves or wish to call yourselves Xscapers but lack full solar capabilities.

25′ x 50′ Standard Sites

25′ x 25′ Small Site

Specified generator hours

Xscapers Solar Section

For those of you who call yourselves or wish to call yourselves Xscapers and have the ability to run entirely on solar power.

25′ x 50′ Standard Sites

25′ x 25′ Small Site

NO generator use

The sites are filled on a first come, first served basis.  If you wish to park next to someone specific, you should be registered for the same parking section and arrive at the same time.  We will do our best to park you together.

There is NO dump station on site. This means that it is imperative to arrive with your black & gray tanks empty and your water tanks full.  

A honey wagon will be available on site later in the week for an additional charge.

Cell phone signal is strong for all major carriers.

A mailing address will be provided closer to the event date.

Events like this can be long and can be physically, mentally, and emotionally draining.  It is important to practice self-care throughout the entire event.  Here are some things to remember:

PRACTICE SELF-CARE

• Always be hydrating. Bring your own water wherever you go and be sure to get enough electrolytes.
• Get enough sleep.
• Eat healthy, nourishing food.
• If you don’t know what’s in something, it’s best not to drink or eat it.
• Drink responsibly. It is easy to overindulge when you know your RV is just a few steps away but becoming overly intoxicated can be dangerous for numerous reasons.
• Don’t hesitate to take a day off. Check out the event schedule and consider choosing a day to sit out and allow yourself to recover.
• Dress comfortably. Wear appropriate clothing and footwear that will keep you comfortable throughout the event. Consider the weather conditions and dress in layers if necessary.
• Make a plan. Stick with friends throughout the event. Establish meeting points in case you get separated and keep others informed of your whereabouts.
• Be aware of your surroundings: Be observant of the people around you and any potential hazards. Report any suspicious activity to event staff or security volunteers.
• Keep and eye on your beverage at all times, Additionally, lidded cups and bottles help keep dust and other unwanted items out of your drink.

TIPS FOR ASSESSING A POTENTIALLY UNSAFE SITUATION:

As much as we would like to believe that all attendees are good and have our best interests in mind, Xscapers are not immune to the presence of sh*tty people.  Additionally, we are not immune to the potential dangers of drug and alcohol use and misuse.

If it’s an emergency call 911!

• If you suddenly feel like you’re becoming extremely intoxicated and/or suspect that your drink may have been tampered with, immediately inform event staff, or an event volunteer, or ask people to help you by calling the attention of one of these team members. Do not go off alone with anyone. Stay in or get to a group area if possible.
• If you see someone who appears to be overly intoxicated, ask them if they need help. Particularly if they are being led away by someone who doesn’t appear intoxicated. Even if you are unsure of the situation, we recommend checking in. Simply walking up and saying “Hey! How’s it going?” gives you a chance to offer help if you think it’s needed.
• If you or someone around you needs help, seek out event staff, a bash buddy, or a safety officer. They are there to ensure your safety and will assist you.

CONSENT

Consent is the cornerstone of a healthy community. It’s simple: whether it’s a potential sexual encounter, physical touch of any kind, something requiring permission that will radically alter the experience of another person, or involves recording someone’s image or voice, you are responsible for getting verbal consent before engaging. It is neither ethical nor acceptable to proceed without that person’s awareness and clear consent. An impaired person cannot give consent. Children (anyone under 18) cannot give consent, you must speak with their parent/ guardian. Be aware: Silence does not equal consent.  Coercion does not equal consent.

It is a felony to give drugs to a person without their knowledge or consent (even if it is meant in ‘good fun’). Don’t do it. Ever!

If you see someone who needs help, offer it. If you see someone being treated any way but wonderfully, step in and be an advocate or contact a staff member or safety volunteer. We are all in this together.

IT’S A ZERO TOLERANCE POLICY!

The Escapees RV Club will not hesitate to involve law enforcement.  At the very least, you can kiss your club membership goodbye for any violation of our event rules and membership code of conduct.

CRISIS SUPPORT AND RESOURCES

If it’s an emergency call 911

List of non-emergency crisis numbers to call (available 24/7)

• National Suicide and Crisis Lifeline
  988
• National Sexual Assault Hotline
  1.800.656.4673
• National Domestic Violence Hotline
  1.800.799.7233 or TTY 1.800.787.3224
• Crisis Text Line
  Text HOME to 741741 to connect with a Crisis Counselor

The main reasons for you to attend this event should be to have fun and meet other like-minded RVers.  Networking and making potential business leads is a natural result of being part of an awesome community.  We don’t want the Escapees community to be bombarded or feel like they are a commodity. If the main reason you are wanting to attend an event is to sell something, market to attendees, or simply to generate content we would ask that you contact us directly for corporate sponsorship.

If tickets for this event are sold out, you can fill out THIS FORM  to be added to the waitlist.

If we must cancel the event, or your attendance at the event for any reason, including due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellations 60+ days prior to the event: You may cancel your registration for a full refund minus a $50 administrative fee any time before 11:59pm Central on 02/06/2024. Cancellation requests must be submitted in writing to registration@escapees.com

Cancellations 59-30 days prior to the event: You may cancel your registration for a 50% refund of purchase price before 11:59pm Central on 03/07/2024. Cancellation requests must be submitted in writing to registration@escapees.com

No refunds will be given for cancellations after 11:59pm CST on 03/07/2024. All ticket sales on and after 03/08/2024 are final.

This cancellation policy is firm.  There are no exceptions.

No problem! Just email convergences@escapees.com with your question, and we’ll do our best to get you an answer.