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Xscapers D&D Odyssey Convergence
December 14 -22, 2024 | Quartzsite, AZ

Get ready for a week of epic adventures and unforgettable experiences at the Xscapers D&D Odyssey Convergence! This exciting event will take place in the quirky desert town of Quartzsite, AZ and feature a week-long series of Dungeons & Dragons sessions that promise to engage and entertain players of all ages and skill levels.

Meet Your Host

Xscapers D&D Odyssey Convergence 1

Jay North

On top of being a seasoned Xscaper, Jay has over five years of experience playing D&D and other RPGs. As a Dungeon Master, he has guided countless adventurers—particularly teens—through epic quests, challenging them with gods, dragons, and demons along the way. Jay, his wife Tamara, and their daughter Violet have embraced a full-time life on the road for nearly eight years, exploring new horizons and sharing their adventures.

Venue Details

Tyson Wells | Quartzsite, AZ

Nestled in the vibrant heart of Quartzsite, AZ, Tyson Wells is renowned for its iconic Rock & Gem Show, a must-visit for enthusiasts and treasure hunters alike. But the property offers more than just sparkling gems and minerals. It also boasts an impressive game shop, a haven for tabletop gamers of all kinds. This shop is a dream come true for any gamer, featuring an extensive selection of games that cater to every interest and genre imaginable.

Tyson Wells RV Park will be the epicenter of excitement for Xscapers and their D&D quests. With its welcoming atmosphere and prime location, it provides the perfect backdrop for our week long adventure.

Event Highlights

Xscapers D&D Odyssey Convergence 2

Multiple Nights of D&D

Dive into a variety of D&D sessions throughout the week. Whether you’re a seasoned adventurer or new to the game, there’s a seat at the table for you. Note that two evenings will be dedicated to adult-only sessions, so mark your calendars accordingly!

Be sure to check out the Xscapers D&D Odyssey Session Guidelines to learn more!

Xscapers D&D Odyssey Convergence 3

Fantasy Lot Crawl

The Xscapers Lot Crawl is the ultimate RV party! As a group, we travel from section to section giving everyone the opportunity to share a snack and/or beverage with fellow Xscapers. This is an excellent time to open your rig for tours, if you’d like. 

Calling all orcs, elves, and fairies: Our lot crawl theme is Fantasy! Put out a food or drink inspired by your fantastical imagination. Bonus if you can make it a participatory experience! Following the theme is not required, but costumes are highly encouraged!

Xscapers D&D Odyssey Convergence 4

Bar Takeover

An elf, a gnome, and a tiefling walk into a bar…

Experience the ultimate social night as we take over a local bar for a relaxed evening of camaraderie and gaming chatter. It’s the perfect opportunity to mingle with fellow attendees in a casual setting.

Xscapers D&D Odyssey Convergence 5

Costumes & Cosplay

Role playing is way more fun if you dress the part.  Go all in as a full barbarian warrior or just pop on some elf ears, the choice is yours.

Event Schedule*

Saturday 12/14

Happy Hour Meet & Greet

Character Building

Sunday 12/15

Game Sessions

Monday 12/16

Game Sessions

Tuesday 12/17

Lot Crawl
Lot Crawl After Party

Wednesday 12/18

Game Sessions

Thursday 12/19

Game Sessions

Friday 12/20

Bar/ Brewery Takeover

Adult Game Session

Saturday 12/21

Day Time Game Sessions

Evening Adult Game Sessions

Sunday 12/22

GTFO

*Event schedule is subject to change without notice. A more detailed schedule will be provided to attendees prior to the start of the event

FAQs & WTHs

There are restrooms (no showers) available onsite. All sites will have water and electric hook ups and there are many easily accessible dump stations in the area.

Yes!  Pets must be on leash when outside of your RV.  You must pick up after your pets.

Absolutely!  There are not currently any planned activities specifically for kids but our youngest Xscapers are welcome to participate in all age appropriate events.

There are dumpsters on site.  Please break down all trash as small as possible, especially boxes!

There will be no early arrival or late departure available for this event.  

This event is being held at an RV park.  Each site will have water and electric hook ups. 

All sites will be first come, first served.  If you would like to park next to someone specific, you should all arrive at the same time.  We DO NOT guarantee that you will be parked next any RVs that you arrive with but we will do our best to accommodate you.

There is no dump station available at this location. It is IMPERATIVE that you arrive with your black and gray tanks empty.  You will have water available at your site.

There are many easily accessible dump stations in the Quartzsite area.

Cell phone signal is strong for all major carriers.

Starlink and other satellites:  There are no trees or other possible obstructions.

There will be no mailing address for this event.

Convergences are long and can be physically, mentally, and emotionally draining.  It is important to practice self-care throughout the entire event.  Here are some things to remember:

PRACTICE SELF-CARE

  • Always be hydrating. Bring your own water wherever you go and be sure to get enough electrolytes.
  • Get enough sleep.
  • Eat healthy, nourishing food.
  • If you don’t know what’s in something, it’s best not to drink or eat it.
  • Drink responsibly. It is easy to overindulge when you know your RV is just a few steps away but becoming overly intoxicated can be dangerous for numerous reasons.
  • Don’t hesitate to take a day off. Check out the event schedule and consider choosing a day to sit out and allow yourself to recover.
  • Dress comfortably. Wear appropriate clothing and footwear that will keep you comfortable throughout the event. Consider the weather conditions and dress in layers if necessary.
  • Make a plan. Stick with friends throughout the event. Establish meeting points in case you get separated and keep others informed of your whereabouts.
  • Be aware of your surroundings: Be observant of the people around you and any potential hazards. Report any suspicious activity to event staff or security volunteers.
  • Keep an eye on your beverage at all times. Additionally, lidded cups and bottles help keep dust and other unwanted items out of your drink.

TIPS FOR ASSESSING A POTENTIALLY UNSAFE SITUATION:

As much as we would like to believe that all attendees are good and have our best interests in mind, Xscapers are not immune to the presence of sh*tty people.  Additionally, we are not immune to the potential dangers of drug and alcohol use and misuse.

If it’s an emergency call 911!

  • If you suddenly feel like you’re becoming extremely intoxicated and/or suspect that your drink may have been tampered with, immediately inform event staff, or an event volunteer, or ask people to help you by calling the attention of one of these team members. Do not go off alone with anyone. Stay in or get to a group area if possible.
  • If you see someone who appears to be overly intoxicated, ask them if they need help. Particularly if they are being led away by someone who doesn’t appear intoxicated. Even if you are unsure of the situation, we recommend checking in. Simply walking up and saying “Hey! How’s it going?” gives you a chance to offer help if you think it’s needed.
  • If you or someone around you needs help, seek out event staff, a bash buddy, or a safety officer. They are there to ensure your safety and will assist you.

CONSENT

Consent is the cornerstone of a healthy community. It’s simple: whether it’s a potential sexual encounter, physical touch of any kind, something requiring permission that will radically alter the experience of another person, or involves recording someone’s image or voice, you are responsible for getting verbal consent before engaging. It is neither ethical nor acceptable to proceed without that person’s awareness and clear consent. An impaired person cannot give consent. Children (anyone under 18) cannot give consent, you must speak with their parent/ guardian. Be aware: Silence does not equal consent.  Coercion does not equal consent.

It is a felony to give drugs to a person without their knowledge or consent (even if it is meant in ‘good fun’). Don’t do it. Ever!

If you see someone who needs help, offer it. If you see someone being treated any way but wonderfully, step in and be an advocate or contact a staff member or safety volunteer. We are all in this together.

IT’S A ZERO TOLERANCE POLICY!

The Escapees RV Club will not hesitate to involve law enforcement.  At the very least, you can kiss your club membership goodbye for any violation of our event rules and membership code of conduct.

CRISIS SUPPORT AND RESOURCES

If it’s an emergency call 911

List of non-emergency crisis numbers to call (available 24/7)

  • National Suicide and Crisis Lifeline
    988
  • National Sexual Assault Hotline
    1.800.656.4673
  • National Domestic Violence Hotline
    1.800.799.7233 or TTY 1.800.787.3224
  • Crisis Text Line
    Text HOME to 741741 to connect with a Crisis Counselor

The main reasons for you to attend a convergence should be to have fun and meet other like-minded RVers.  Networking and making potential business leads is a natural result of being part of an awesome community.  We don’t want the Xscapers community to be bombarded or feel like they are a commodity. If the main reason you are wanting to attend an Xscapers event is to sell something, market to attendees, or simply to generate content we would ask that you contact us directly for corporate sponsorship.

If tickets for this event are sold out, you can fill out THIS FORM  to be added to the waitlist.

If we must cancel the event, or your attendance at the event for any reason, including due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellations 60+ days prior to the event: You may cancel your registration for a full refund minus a $50 administrative fee any time before 11:59pm Central on 10/15/2024. Cancellation requests must be submitted in writing to registration@escapees.com

Cancellations 59-30 days prior to the event: You may cancel your registration for a 50% refund of purchase price before 11:59pm Central on 11/14/2024. Cancellation requests must be submitted in writing to registration@escapees.com

No refunds will be given for cancellations after 11:59pm CST on 11/14/2024. All ticket sales on and after 11/15/2024 are final.

THIS CANCELLATION POLICY IS FIRM. THERE ARE NO EXCEPTIONS.

No problem! Just email convergences@escapees.com with your question, and we’ll do our best to get you an answer.

Is an Xscapers Convergence Right for Me?

Xscapers was formed to bring Escapees RV Club back to its original roots of supporting RVers who are working from the road. At Convergences, you will find a community of active and free-spirited individuals with a passion for travel and adventure.

About 80% of Xscapers have full-time jobs they do remotely or seasonally.  This means we typically don’t hold activities during standard work hours (with the exception of Annual Bash). Starting later in the day also means later nights. We have found that this can be a factor in deciding what event program people attend.

We try to give the most fun and entertainment value at an affordable price.  One way we do that is by boondocking as much as possible. Our events are also a great way for newbie boondockers to learn from experienced ones. We try to divide our camping areas into those who have solar and those who want to run generators when possible.

Xscapers is an inclusive community, connected through the bond of RVing. This means we welcome people from all walks of life, no matter race, sexual orientation, political/religious views, lifestyle or RV type. Discrimination of any type will not be tolerated.

Registration Includes

  • 8 Nights of Water/Electric Camping 
  • Multiple D&D Sessions
  • Snack and Beverages at Game Sessions
  • Fantasy Lot Crawl
  • Collectors Event Sticker
  • Event Swag
  • Event Host

After Registering

You will receive confirmation of your registration to your given email address within a few minutes of purchase.  It will include a link to the event Facebook group.  Also, be on the look out for additional e-mails as the event draws closer.

Cancellation Policy & Fees

If we must cancel the event, or your attendance at the event for any reason, including due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellations 60+ days prior to the event: You may cancel your registration for a full refund minus a $50 administrative fee any time before 11:59pm Central on 10/15/2024. Cancellation requests must be submitted in writing to registration@escapees.com

Cancellations 59-30 days prior to the event: You may cancel your registration for a 50% refund of purchase price before 11:59pm Central on 11/14/2024. Cancellation requests must be submitted in writing to registration@escapees.com

No refunds will be given for cancellations after 11:59pm CST on 11/14/2024. All ticket sales on and after 11/15/2024 are final.

THIS CANCELLATION POLICY IS FIRM. THERE ARE NO EXCEPTIONS.

By registering for this event, you are agreeing to the following:

  • As an attendee, you assume all risk and danger relating to your personal property, RV and attendance at the event, whether occurring prior to, during, or after the event. In the event of loss or theft, no claim will be made upon Harvest Hosts Opco LLC, its volunteers, employees or agents.
  • Volunteers may be directing and assisting you in your parking areas. However, it is the driver of the vehicle who is ultimately responsible for avoiding obstacles or dangerous situations and is solely responsible for any damage to one’s property or the property of others.
  • As an attendee at this event, you are granting your permission to be filmed, videotaped, audiotaped, or photographed, and granting to Harvest Hosts Opco LLC the full use of any such recordings or images without compensation.
  • By registering, you will also receive occasional email notifications of future Convergences; however, you can opt-out of these notifications at any time.
  • In addition to the above, during registration you will be required to agree that you will help provide a safe environment for everyone by complying with our health and safety rules, and to release Harvest Hosts Opco LLC from liability should you become ill or injured during the event.

EVENT DATE

December 14 - December 22

Organizer

Jay North

Categories:

Quartzsite, AZ

Quartzsite, AZ United States

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